All submissions must include the individual’s name.
Whenever possible include the complete name spelled correctly.
If your source uses abbreviations:
If you know the correct name, spell it out completely.
(Wm. becomes William, Jonth becomes Jonathan)
If you are not sure of the name write the names as stated.
(Will can stand for William or Willard, submit as Will)
If the first name is not included but the sex is, leave the space for the given name blank but fill in the space for the sex. (“son John Doe” submit as ___Doe)
If the sex is undeterminable search for additional information. Marriage records, records showing birth of the children, and census records indicate sex. The name may be repeated in future generations or found in previous generations showing which sex the family considered the name. (Fayette Day Ayer born…)
If the person went by two different names combine the names or use both separated by “or”. (James A. Loker father of Etta, and Augustus Loker father of Etta could be submitted as James Augustus Loker or it could also be submitted as James A or Augustus Loker.)
Each name submitted must have at least one date with it. Dates distinguish two people with the same name from each other and are a significant part of each person’s identity.
List the dates as day (numeral), month (three letter abbreviation), year (numeral).
If two sources disagree on a date, use the source written closet to the time of the event and recorded by a person who would have reliable knowledge. Remember christening dates are often listed as birth dates, burial dates are sometimes used as death dates and marriage intentions are sometimes listed as marriage dates.
If the actual date cannot be located, you can calculate an approximate date from another record or estimate it using some assumed facts.
To calculate a date, use information from other records: Birth dates can be
calculated from marriage or death records which state the person’s age at a
specific date. (died 1702 age 63, submit as 1639.)
To estimate from assumed facts: Using the premise that many personal events
happen at approximately the same time in there lives, use those statistics
to approximate other dates in their lives.
Most men married at the age of 25 and women at the age of 20.
The first child was generally born 1 year after a couple’s marriage
followed by a two year span between each successive child.
Use dates of administration of wills etc. as logical ways to estimate
When doing work for those more recently dead, try to have a death date for those
who were married within the last 95 years or born within 110 years to assure that the person has died. Also, keep in mind that there may be other closer relatives who would treasure being able to do the work for their grandparents or someone they might have known.
Each submission must contain the name of at least one place.
If you are using vital records use the name of the town issuing the record unless it states that the event happened elsewhere.
If you know the person was in an area but do not know that they were born, married or died there and have no specific place to list otherwise, use the place or “of ___” although with new.familysearch such places can be added in otherwise.
Even though a place name is required, if a town or county is not available it is acceptable to use the name of a state or a country after appropriate research has been tried to locate the name of the smaller area.